Digital fiduciary: organize files without becoming a hybrid service
“Digital fiduciary” does not mean handing the mandate to a platform. Cortex is a multi-mandate prep tool — not a digital fiduciary firm like Digital Admin or WeCount.
The problem of incomplete client files
Your clients still send multi-page PDFs, poorly named scans and scattered documents. Before entry in Crésus, WinBiz or Abacus even begins, you must sort, identify and structure. A digital fiduciary with Cortex does not mean outsourcing the mandate to a service+software hybrid: it means tooling the upstream — clutter becomes actionable documents and proposed controlled entries that you validate, with mandate and responsibility preserved.
The Organized Accounting triptych for fiduciaries
- Structured documents — Client clutter becomes separated, renamed and numbered supporting documents — actionable on receipt.
- Controlled entries — Proposed entries with built-in checks. You validate each file before import into your software.
- Ready file — Native ERP export or document ZIP — file ready to hand over, export or keep on your side.
What Cortex prepares for your firm
- Structured documents — Clutter separation, consistent renaming and numbering — one supporting document per file, ready for the mandate.
- Proposed and controlled entries — Cortex proposes entries with VAT and balance checks. You validate before export — human validation required.
- File ready to hand over — Export to Crésus, WinBiz, Abacus or a ZIP of numbered documents — to archive on your side or at the client.
- Multi-mandate workflow — One file per client: receipt, structuring, checks and export without changing your ERP.
Use cases
- SME — Reduce sorting and manual re-entry on document clutter while keeping entry validation.
- Fiduciary — Receive structured client files (numbered documents, proposed entries) without changing ERP.
- Freelancer — Upload supporting documents, validate proposals, export to your usual software.
Practical examples
Multi-page PDF batch
Typical example: a mixed PDF becomes separated, renamed, numbered documents — then proposed entries to validate. Context: Digital fiduciary: prep tool, not a hybrid service.
Fiduciary handoff
The client uploads clutter; Cortex structures; the fiduciary receives a usable file, not a bag of scans.
Full automation vs Organized Accounting for fiduciaries
| Full automation (promise) | Cortex — Organized Accounting | |
|---|---|---|
| Fiduciary role | Replaces the fiduciary mandate | Complements the mandate, advisory work and client relationship preserved |
| Validation | Automatic entry validation | Mandatory human validation before export |
| Client file | Received as clutter, reworked manually | Structured documents, numbered, ready on receipt |
| Promise | A firm with no human intervention | Lighter production, mandate and responsibility preserved |
Trust and responsibility
- Human validation — Cortex proposes and checks. Entry validation and accounting responsibility stay human — human validation required before any export.
- Swiss compliance (nFADP) — Source documents are purged on Cortex within about 48 hours. Export and archive the file ZIP on your side or with your fiduciary.
- Does not replace your fiduciary or ERP — Cortex organizes upstream. Your fiduciary and software (Crésus, WinBiz, Abacus…) remain the reference frame.
FAQ
Does Cortex replace a fiduciary?
No. Cortex is an upstream production tool: it structures documents and proposes controlled entries. Advisory work, final validation and client relationships stay with your firm.
What is a digital fiduciary with Cortex?
A firm that receives client clutter, turns it into a structured file via Cortex, validates proposed entries and exports to its ERP — without promising full automation.
Do I need to change accounting software?
No. Cortex exports to Crésus, WinBiz, Abacus and other formats. It complements your ERP, it does not replace it.
Who validates the entries?
You or your team. Cortex proposes and checks — human validation before export is essential.
Where are documents archived?
Cortex purges source PDFs after ~48h. You download the export and ZIP and archive on your side or on your firm's NAS.
Is Cortex suitable for small fiduciaries?
Yes. Even with a dozen mandates, structuring documents upstream reduces rework and improves the quality of files received.