Accounting entry automation: beyond typing
Automating entry reduces manual re-entry. Cortex goes further: structured documents, proposed and checked entries, file ready to export.
What is accounting entry automation?
Entry automation aims to reduce manual typing of invoices and receipts into accounting software. It is useful to save time on repetitive tasks — but automating entry alone is not enough to produce a usable accounting file. You also need to structure documents, check VAT consistency, and validate entries before export.
How Cortex goes beyond entry automation
- Upload mixed documents — Invoices, receipts, statements: upload the batch, all common formats accepted.
- Structuring and entry proposals — Cortex separates, renames and numbers each document, then proposes the corresponding entries.
- Checks and validation — Built-in VAT and balance checks. You validate before export — human validation required.
- Ready-to-export file — Download entries in your software format and the structured file ZIP.
Organized Accounting: the Cortex triptych
- Structured accounting documents — Your mixed documents are split, renamed and numbered — each document becomes actionable.
- Proposed and checked entries — Cortex proposes entries, checks VAT consistency and flags ambiguous cases. You validate before export.
- Ready-to-export accounting file — Export to 6+ Swiss software and ZIP file to keep on your side. Cortex does not replace your ERP.
Use cases
- SME — Reduce sorting and manual re-entry on document clutter while keeping entry validation.
- Fiduciary — Receive structured client files (numbered documents, proposed entries) without changing ERP.
- Freelancer — Upload supporting documents, validate proposals, export to your usual software.
Practical examples
Multi-page PDF batch
Typical example: a mixed PDF becomes separated, renamed, numbered documents — then proposed entries to validate. Context: Accounting entry automation.
Fiduciary handoff
The client uploads clutter; Cortex structures; the fiduciary receives a usable file, not a bag of scans.
Entry automation alone vs Organized Accounting
| Entry automation alone | Cortex — Organized Accounting | |
|---|---|---|
| Outcome | Faster typing on isolated fields | Structured file, numbered documents, ready export |
| Document ↔ entry link | No guaranteed link between typed field and source document | Structured documents linked to proposed entries |
| Accounting control | No built-in VAT or balance check | Swiss VAT check, debit/credit balance, human validation |
| Promise | Type faster | Organize the file end to end |
Trust and responsibility
- Human validation — Cortex proposes and checks. Entry validation and accounting responsibility stay human — human validation required before any export.
- Swiss compliance (nFADP) — Source documents are purged on Cortex within about 48 hours. Export and archive the file ZIP on your side or with your fiduciary.
- Does not replace your fiduciary or ERP — Cortex organizes upstream. Your fiduciary and software (Crésus, WinBiz, Abacus…) remain the reference frame.
FAQ
What is accounting entry automation?
Using tools to reduce manual typing of invoices and receipts into accounting software. It is a useful building block, not a complete accounting file.
Is entry automation enough for an accounting file?
No. It speeds up typing but does not structure documents, check VAT, or replace human validation before export.
What is the difference between entry automation and Organized Accounting?
Entry automation speeds up an isolated task. Organized Accounting structures the complete file: documents, checked entries, ready export.
Does Cortex remove all human intervention?
No. Cortex proposes and checks entries. You validate before any export — human validation required.
Does Cortex replace my accounting software?
No. Cortex prepares the file upstream. You export to Crésus, WinBiz, Abacus, or your usual software.
How are VAT errors avoided?
Cortex verifies Swiss rates (8.1%, 2.6%, 3.8%) and flags inconsistencies for your review.
Are source documents kept for long?
No. Cortex purges source documents after 48 hours. You keep the export and file ZIP on your side.