Proposed and checked entries: proposed by Cortex, validated by you
Cortex does not validate accounting on your behalf. It proposes, checks and you keep final validation before export.
The limit of raw automation
Automating an isolated entry speeds up capture — but does not guarantee a coherent file. Without checks, VAT, balance or account errors pass silently. Accounting requires responsible human validation. Concretely: proposed entries without review carry a data entry error risk; VAT poorly split on Swiss multi-rate invoices; unbalanced entries hard to spot in bulk; automation perceived as "validated" without intervention; no traceable link between entry and supporting document. Example: on a supplier invoice in the fictional Alpine Menuiserie SA demo file, Cortex proposes a balanced 6-line entry with 2.6% VAT split and a link to the PDF document — visible in the review queue, awaiting your validation.
What Cortex does: proposal, check, validation by you
- Entry proposal — From structured documents, Cortex proposes accounting entries — Swiss accounts, VAT split, labels.
- VAT check — Swiss rates (8.1%, 2.6%, 3.8%) are verified on extracted amounts. Inconsistencies are flagged.
- Balance check — Each proposed entry is checked for debit/credit balance before being presented to you.
- Document ↔ entry link — Each entry finds its supporting document during review — visible traceability.
- User validation — You review, adjust if needed and validate. Accounting responsibility stays human.
What Cortex does not claim to do
- No machine-only acceptance — Cortex proposes and checks — it does not validate accounting on your behalf.
- No guaranteed regulatory compliance — Checks help spot inconsistencies. Final responsibility remains in your hands.
- Not a replacement for your accountant — Cortex is a structuring and proposal assistant — not a substitute for your accountant.
- Not autonomy without intervention — Organized Accounting includes visible human validation before any export.
Use cases
- SME — Reduce sorting and manual re-entry on document clutter while keeping entry validation.
- Fiduciary — Receive structured client files (numbered documents, proposed entries) without changing ERP.
- Freelancer — Upload supporting documents, validate proposals, export to your usual software.
Swiss practical cases — proposing and checking
Multi-rate Aligro invoice (Alpine demo)
Demo scenario: for a supplier invoice in the fictional Alpine Menuiserie SA file, Cortex proposes a 6-line entry with 2.6% VAT split and a link to the PDF. The entry appears in the review queue awaiting your validation — it is not validated on its own.
Hotel (Valais) — special 3.8% rate
An accommodation invoice triggers the special rate. Cortex proposes the 3.8% split and flags a mismatch between gross and net amounts. You correct or validate before any Crésus or WinBiz export.
Fiduciary firm — review queue per mandate
For each mandate, proposed entries remain filterable with their supporting document. The team member validates line by line; Cortex never closes the journal on their behalf.
Raw automation vs checked entries
| Raw automation | Cortex — Checked entries | |
|---|---|---|
| Proposal | Entry generated without review | Entry proposed, checked before presentation |
| VAT | VAT split not verified | Swiss rates (8.1 / 2.6 / 3.8 %) checked |
| Balance | Imbalances not detected | Debit/credit balance systematically checked |
| Traceability | No document ↔ entry link | Document ↔ entry link visible during review |
| Validation | Automation perceived as validated | Mandatory human validation before export |
Checks applied before presentation
| Check | What Cortex does | What you do |
|---|---|---|
| Swiss VAT | Checks 8.1%, 2.6% and 3.8% on extracted amounts | Validate or correct the split |
| Balance | Checks debit = credit before display | Adjust accounts or amounts if needed |
| Traceability | Links each entry to its PDF document | Review document ↔ entry side by side |
| Export | Blocked until you validate | Validate, then export to your ERP |
Where to go by intent
| You are looking for… | Cortex page |
|---|---|
| Product frame (pillar) | /comptabilite-organisee |
| A fuzzy “auto-journal” intent | /journalisation-automatique |
| Structured documents (pillar 1) | /pieces-comptables-structurees |
| Ready-to-export file | /dossier-comptable-pret |
| Guided demo | /demo |
Why validation remains human
- Proposal ≠ validation — Cortex proposes and checks VAT and balance. It does not validate accounting on your behalf — the central principle of pillar 2.
- Swiss reference framework — Swiss accounts and VAT rates guide the proposal. Final responsibility for tax-file compliance remains with you or your representative.
- Not a substitute for an expert — Cortex does not replace a fiduciary or accounting software. It prepares work upstream; you or your fiduciary make the decision.
FAQ — proposed and checked entries
Does Cortex validate entries automatically?
No. Cortex proposes checked entries. You validate each entry before export — validation by the user, never automatic.
Which checks run before I see an entry?
Swiss VAT checks (8.1%, 2.6%, 3.8%), debit/credit balance and amount consistency. Inconsistencies are flagged for review rather than silently accepted.
Can I edit a proposed entry?
Yes — the review queue lets you correct accounts, amounts or labels before validation and export to Crésus, WinBiz, Abacus and other supported tools.
How is this different from AI accounting or capture automation?
AI and automation accelerate production. Here the emphasis is on a checked proposal plus mandatory human validation — the core of Organized Accounting.
Do entries require structured documents first?
Yes — pillar 1 supplies isolated, named documents. Without them, visible document ↔ entry traceability breaks down.
Does Cortex replace my accounting software or fiduciary?
No. Cortex prepares entries upstream. You export to your ERP; you or your fiduciary retain accounting responsibility.
Is regulatory compliance guaranteed?
No. The checks help identify inconsistencies. Responsibility for the final tax file remains in your hands.