From raw documents to an export-ready journal

Sources

Bulk scan — Invoices, receipts and supporting documents arrive in a single scan. Cortex finds each document in the batch, then reads supplier, date, amount and VAT.

Mobile — Install Cortex on your phone as an app: take a photo of a receipt and it joins the file like any other document.

Bank statements — Import the statement from your e-banking as CAMT.053, CSV or PDF. Each transaction is read, then linked to its document for reconciliation, depending on your plan.

Custom chart of accounts — Proposed accounts come from the client’s own chart of accounts, not from a generic one. A custom chart corrects the proposed accounts.

Multi-currency — Documents in foreign currencies are accepted as they are, with their original amount and currency.

Cortex API — Connect your tool to Cortex preparation: create a treatment, track it and retrieve the export through the REST API, depending on your plan. It is not a permanent synchronisation.

Rules & compliance

Accounting rules — Available numerical consistencies are checked: totals, VAT and balanced entries. An inconsistency stays visible.

Swiss VAT — The Swiss VAT rates in force are checked on every document. The VAT return remains yours.

Review — Missing, uncertain or inconsistent data is never guessed: it stays flagged until you decide.

European Central Bank — Reference rates published by the European Central Bank are used to convert amounts in foreign currencies.

Commercial register — Supplier data is enriched through ZEFIX, the Swiss commercial register.

Cortex, the central engine

Cortex — Cortex receives the sources, applies the checks and prepares entry proposals linked to the documents. Nothing is exported until you have validated.

Normalisation

CHF conversion — Every amount in a foreign currency is converted to Swiss francs at the ECB rate; the original currency stays visible.

FR · DE · IT · EN — Cortex works in French, German, Italian and English, for a multilingual Switzerland.

Results

Split & renamed PDFs — The bulk scan is split document by document. Each one becomes a separate PDF, renamed after its date, supplier and amount.

Dashboard — Documents in progress, entries awaiting validation and recent exports: the state of the file at a glance.

Accounting journal — Each document produces an entry proposal linked to the original. You correct the account, VAT or description, then validate.

Export

Custom format — The validated journal is written in the format expected by the client’s software. Check the first import on a small batch.

Accounting software — Nine export formats: Crésus, WinBiz, Abacus, Banana, Sage, WinEUR, DATEV, Excel and ZIP. An export is a file written after validation, not a permanent connector. Naming a software implies no partnership with its publisher.

Your own format — Your software is not listed? Define your own export format with the configurator. Client-specific exports are included in the Fiduciary plan.

FAQ